Peebles Civic Society

CONSTITUTION of PEEBLES CIVIC SOCIETY (Revised Nov 2008)

Name

The name of the Society shall be the Peebles Civic Society.

Aims

The aims of the Society shall be:-

1. To encourage public interest in the past, present and future of Peebles.

2. To encourage the preservation, development and improvement of amenity in and around Peebles.

3. To encourage high standards of architecture and town planning.

4. To promote public participation in planning decisions.

5. To pursue these ends by means of any or all of the following:
meetings, exhibitions, lectures, publications, representations to appropriate
authorities and other means deemed appropriate by the Committee.

Membership

Membership shall be open to all who are interested in the aims of the Society. Membership shall lapse if the subscription is unpaid six months after it is due.

Subscription

The subscription shall be such sum approved at the Annual General Meeting.

Meetings

The Annual General Meeting shall be held in or about November of each year to receive the Committee’s Report and audited Accounts and to elect Officers and Members of the Committee.
Special General Meetings of the Society shall be held on the authority of the Committee or at the request in writing of twenty-five members. Ten members personally present shall constitute a quorum for such meetings of the Society.

Officers

Nominations for the election of Officers shall be made at or before the Annual General Meeting. Such nominations shall be supported by a seconder, and the consent of the proposed nominee must first have been obtained. The election of Officers shall be completed prior to the election of further Committee members. The Officers of the Society shall be Chairman, Honorary Secretary and
Honorary Treasurer, all of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting of the Society.

Committee

The Committee shall consist of the Officers and not more than nine further members each to be elected annually at the Annual General Meeting. Nominations for election to the Committee shall be made at or before the Annual General Meeting. They must be supported by a seconder, and the consent of the proposed nominee must first have been obtained. If the nominations exceed the number of vacancies, a ballot shall take place. If nominations are fewer than the number of vacancies, the Committee shall have power to co-opt further voting members who shall serve on the Committee for the year of co-option and will be eligible for election at the next ensuing Annual General Meeting. The Committee shall also have power to co-opt further members to the Committee, and to invite ex officio representatives from other local Societies, all of whom shall attend in an advisory and non-voting capacity. The Committee shall be responsible for running the affairs of the Society, and may take decisions on its behalf. A quorum for meetings of the Committee shall consist of five voting members.

Appeals

The Committee shall have power to make appeals, solicit donations and canvass monies to carry out the aims of the Society.

Expenses of Administration

The Committee shall, out of the monies received by the Society, pay all proper expenses of administration and management of the Society, and shall use the residue of such monies as it thinks fit for or towards the aims of the Society.

Investment

All monies at any time belonging to the Society and not required for immediate application for its aims shall be invested by the Committee in such a manner as it may think fit.

Amendments

The Constitution of the Society may only be amended by a two-thirds majority of members present at an Annual or Special General Meeting.

Winding up

In the event of the winding up of the Society the available funds and any other assets of the Society shall be transferred to one or more bodies having aims similar to those herein before declared, as may be chosen by the Committee.