Teviothead Village Hall

1  NAME

The name of the Committee shall be the Teviothead Village Hall Commitee, hereinafter referred to as "The Committee"

2  OBJECTS

The objects of the Committee shall be:

a)  to implement the conditions of the Trust Deed, dated 19.2.86 in favour of the Trustees for the Community of the village of and its immediate vicinity.

b)  To promote the wellbeing of the inhabitants of Teviothead by promoting social activities, to foster a community spirit, to advance education and to achieve such other aims as may be determined by the Committee.

c)  To maintain and manage the Teviothead Village Hall for activities promoted by the Committee and other organisations/individuals, and to carry out any extension of the premises or facilities provided which may at any time seem necessary or desirable.

The Committee shall be non-party-political and non-sectarian.

3  MEMBERSHIP

Residents of Teviothead and District

4 MANAGEMENT

The property and affairs of the Committee shall be managed by an Executive Committee, hereinafter referred to as "the Executive" consisting of a Chairman, Vice-Chairman, Secretary, Treasurer and 6 elected members.  The offices of Secretary and Treasurer may be combined in one person.  The Office-Bearers and members of the Executive shall be elected at the Annual General Meeting in each year and shall remain in Office until the succeeding Annual General Meeting when they shall be eligible for re-election.

5  QUORA

At any meeting of the Committee or of the Executive a quorum shall consist of 4 members.

6  VOTING

At any meeting of the Committee or of the Executive the Chairman shall have a casting as well as a deliberative vote.

7  VACANCIES

The Executive shall have power to appoint a member to fill the place of any Office-Bearer which may become vacant, such appointment shall be valide only until the next Annual General Meeting.

8  ANNUAL GENERAL MEETING

The Annual General Meeting of theCommittee shall be held in March of each year to receive the annual report of the Committee, to consider the annual audited statement of accounts, to elect Office-Bearers and to transact any other competent business.

9  SPECIAL GENERAL MEETING

A Special General Meeting must be called by the Secretary on a requisition in writing signed by 3 members of by a quorum of the Executive.

10  STATED MEETINGS

There shall be not fewer than four and not more than six stated meetings of the Committee between the months of September and March

11  AUDITOR

An auditor shall be appointed annual by the Annual General Meeting.

12  FINANCE

a)  The Treasurer shall be responsible to the Committee for all receipts and payments and for keeping of such books and records of his intromissions as may be required by the Committee.

b)  The Financial Year of the Committee shall end on 28/02 and the year's accounts, balance sheet, bank pass-book and other relevant documents shall thereafter be made available to the auditor for the purpose of the annual audit in time for the Annual General Meeting.

c)  Any profits arising from the management of the Hall shall be used solely for furthering the objects of the Committee as details in two (2) above.

13  AMENDMENTS TO CONSTITUTION

a)  No amendments in this constitution shall be made except at the Annual General Meeting of the Committee convened for that purpose and written notice of the proposed amendments must be sent to the Secretary at least twenty-one (21) days previously.  Additional temporary rules governing theuse of the Hall or facilities provided by the Committee may however be made by the Committee, subject always to confirmation if a Special General Meeting is convened.

b)  A simple majority will be required before any amendment can be carried.

14  DISSOLUTION

The Committee may be dissolved by a resolution passed by a two thirds majority of those members present and voting at a General Meeting at which at least 6 weeks notice shall have been sent to all members of the Group.  Such resolutions may give instructions for the disposal of any assets held by or in the name of the Committee, provided that any property remains after the satisfaction of all debts and liabilities.  Such property shall not be distributed among the members of the Committee, but shall be given or transferred to such a recognised charitable body or bodies having objects similar to that of the Committee as the Committee may determine